ICASE Executive Committee Meeting

Executive Committee Listserv< executive@icase.org>

September 17, 2008 Minutes

ISEAS Office – Carmel

 

(These minutes are considered a draft until approved at the next scheduled meeting.)

MEMBERS PRESENT: Lynn Gosser (President), Pam Wright (Past-President), Vendetta Gutshall (President-elect), Denise Bashore (Treasurer), Gary Collings (Secretary), Larry Bass (SW), Margie Labelle (C), Bev Garrison (SE), Jan Dunham (E)Mary Beth Hamilton (NE), Donna Krol (NW), Cheryl Harshman (NC), Steve Wornhoff (Membership and Fiscal), Patti Kem (Professional Development)

MEMBER ABSENT: Joan McCormick (Legislative and Research) was conducting a separate meeting of the Legislative Committee

 

I.         APPROVALS

 

A.        Minutes – Lynn Gosser called the meeting to order and requested a motion to approve the August 6, 2008 minutes.  MOTION:   Donna Krol moved to approve the   August 6, 2008 minutes. After a second by Jan Dunham, the motion carried. 

 

B.  Treasurer's Report and Claim Docket – Denise Bashore distributed the Income/Expense report for September 2008 showing a cash balance in the new Chase Bank account of $76,321.62.

 

The August 1-31, 2008 docket was presented in the amount of $5,730.67.   Denise reported $170,046.19 has been transferred as a final transaction to the incoming treasurer for deposit in the new bank account. 

 

Vendetta Gutshall distributed the September 16, 2008 Auditor’s Report from David Culp & Company LLP (Huntington, IN) prepared by Drew Sell, CPA.  The report found no exceptions as a result of the procedures for cash balances, dockets, income/expenses recap, check register, and dual approvals.  A suggestion was made that the minutes (and reports) specify which period the Treasurer’s Report and Docket cover, e.g., August 1 – 31, 2008.

 

MOTION:   Pam Wright moved to accept the August 1 – 31, 2008 Treasurer’s Report and Docket as well at the September 16, 2008 Auditor’s Report as presented.  After a second by Mary Beth Hamilton, the motion was approved. 

 

Besides the $14,700 held by CASE, the cash balance in the Scholarship Fund is $1,838.53 as of July 1, 2008.

 

1.     Transfer Archive Membership Records to Excel format – Denise Bashore will be working on this activity as time permits.

 

2.     Duties of Deputy Treasurer – Denise Bashore commented such duties have yet to be determined. 

 

II. CEL  REPORT – Lynn Gosser asked members to e-mail her any questions for Bob prior to each meeting so he can arrange for staff members to attend or to have handouts available.  Lynn reported on the illness of Bob Marra’s mother. 

 

            Lynn said she will schedule Jean Updike and Nancy Zemaitis to discuss Vocational Rehabilitation at the October meeting.  In a later discussion, members asked that Bob Marra also address the One Plan/RtI program including the Coaching aspect.

 

III. EXECUTIVE STANDING COMMITTEE REPORTS

 

A.   Legislative and Research Committee –[At the August 6, 2008 meeting, Lynn Gosser’s recommendation for Joan McCormick as chairperson of the Legislative and Research Committee for a three-year term from 2008-11 was approved.  A member from each roundtable serves on the committee.  The President-elect and Past-President are standing members.]

 

Although Joan McCormick and Tom Adams were chairing a simultaneous committee meeting, Lynn thanked both of them for arranging the State Superintendent candidate forum as well as the July visit to Capitol Hill.

     

              B.       Membership and Fiscal Management Committee – [Beginning July 1, 2008 Steve Wornhoff was confirmed as chairperson for the duration of Denise Bashore’s two-year term through June 2009.  The Secretary and Treasurer are standing members of this committee.  Denise Bashore announced at the April 2008 meeting Dave Chastain has accepted the assignment in the new position of Deputy Treasurer.]  

 

                       Steve Wornhoff announced he and Denise Bashore will host a full committee meeting with members of all subcommittees on October 15th to discuss the following topics:

1.             Plan for Long Term Fiscal Management

2.             Explore Non-profit status 501(c)(3) for

            a self-sustaining scholarship foundation

3.             Revised Guidelines for Annual Distribution

            of Topical Proceeds

4.             Subcommittee Updates:

     a.  Patron Members (Vendors) –There was some discussion of whether vendors would only be provided an attendees list in contrast to a full membership list.

     b.  Products – Items to be available for sale

c.  Porter Scholarship – One recipient of the three will be present on Thursday.

d. Website/Listserv – Upgrades in progress

 

Vendetta Gutshall noted the membership brochure needs to be updated.  Members agreed an annual Membership Directory would be desirable.

  

C.     Professional Development Committee – [At the December 2007 meeting, Patti Kem was

confirmed as chairperson of the Professional Development Committee for 2007-2010.  Both the President and Deputy Treasurer are standing members.]

                       

1.         New Directors’ Follow-up Sessions – Patti Kem noted their second session was being held this morning.  Vicki Hershman was briefing the group on aspects related to assistive technology.  A third session will be held during the Spring Conference 2009 on February 26th.

 

2.         Conference/Activities/Reports:  Patti distributed an “enhanced” agenda for the          Fall Conference Activities, as well as a flash drive containing the content of all the break-out sessions.  She noted Cinda Long will be taking pictures for the web directory. 

 

At Patti’s suggestion, members are considering the Indianapolis area for the September 2009 Fall Conference due to its centralized location and available facilities to hold our conference, which has grown to 400+ attendees.

 

3.            50th Anniversary Set-aside Fund (Henry Winkler) – Pending future discussion.

 

4.            Roundtable Topical Proposals – No proposals.  Jan Dunham reported over 200 registrants for the September 26th East RT topical with Rob March.

 

At a previous meeting, members reviewed the Topical Schedule through 2012 showing a minimum of two topicals each year by assigned roundtables.  East is scheduled for Fall 2008 and Southeast Spring 2009.  North Central is scheduled for Fall 2009 and Southwest 2010.  Northeast is scheduled for Fall 2010 and Southeast for Spring 2011.  Central is scheduled for Fall 2011 and East for Spring 2012. 

 

IV.       SPECIAL COMMITTEE REPORTS           

            A.        Nominating – Pam Wright reminded each roundtable to elect its representative for the Nomination Committee and send names to her by October 1st.  The committee is to fill the President-elect position and the first three-year term for Treasurer.     

            B.                 Recognition/Awards – Lynn Gosser reported an Honorary Membership Certificate will be presented to Mary Custer and the Treasurer plaque to Vendetta Gutshall.

 

V.        SUPPORTING THE MEMBERSHIP

            A.        Identifying and Addressing Membership Needs                    

1.                  SLP Task Force Update – Pam Wright reported this group is to meet

September 30th to discuss distance education possibilities.

                                   

                        2.         Support for New Directors – see item III.C.1 above

 

                                     3.         RtI Task Force – Pam Wright reported this group met September 8th with Lucy Witte and Glenda Hott in attendance.  The ISTA/IFT workshops on

                                        October 13th – 16th are reportedly full.

 

                         B.        Improving/Facilitating Communication

 

                        1.         Roundtable Reports – Cheryl Harshman (NC) said their group met August 27th to establish meeting dates and discuss Article 7 implementation, autism identification, and ABA issues.  Bev Garrison (SE) said their group met in August with a new in-service format.  Margie Labelle (C) said their group met August 15th to brainstorm ways to do Article 7 training as well as CIM reports.

 

2.                  Briefcase Newsletter – Go to www.icase.org.

 

VI.       PROMOTING/ADVANCING THE ORGANIZATION

 

            A.        Examining Organizational Structure

                       

                        1.         Summit of Education Administration Associations –

                                    a.  IAPSS Support -  Margie Labelle reported her feedback was that the proposal had merit, but the timing would be an issue.  Members suggested ICASE continue to seek partnerships through its legislative activities.

 

                                    b.  ONE PLAN (IN-SIG) – members briefly discussed RtI implementation through coaching models.

                       

            B.         Strengthening National Connections

                       

1.         CASE Annual Report – Pam Wright reported the annual report has now been filed.  It was both e-mailed to E.C. members and posted on the ICASE website.  In preparation for next year’s report, Pam asked that committee chairs summarize their reports with the following assignments:  Legislative (Joan), Professional Development (Patti), Awards (Gary), Communication (Vendetta and Lynn), Constitution (Pam).

 

2.                  CASE Membership/Executive Committee Updates – None

 

3.            19th Annual CASE Conference at Myrtle Beach Resort (November 7-8, 2008) –        Pam Wright is the voting member at the Board of Directors meetings this year.            Her expenses will be reimbursed by CASE.  Lynn Gosser is also to attend as the           ICASE President with her expenses to be paid by ICASE according to the constitution. 

 

      Any other ICASE representatives may attend and be reimbursed at the discretion      of the Executive Committee.  MOTION:  Pam Wright moved ICASE pay the expenses for Vendetta Gutshall as President-elect to attend both the     November 7 – 8 CASE Board of Directors meeting at Myrtle Beach and the             April 2, 2009 CASE Board of Directors meeting in Seattle during the CEC    Convention.  After a second by Donna Krol, the motion was approved.

           

C.         Promoting State Partnerships –

 

1.         Liaisons – No reports.

 

                    2.         Appointees – No reports

           

VII.     OTHER BUSINESS – Mary Beth Hamilton asked about the new step for mentors to “register” through the DOE licensing office.  Members suggested this as a future topic for Bob Marra.

 

VIII.    NEXT MEETING:  October 16, 2008 at the DOE (Riley Room)