MEMBERS PRESENT:  Patti Kem (President), Steve Wornhoff (Treasurer-June 2012), Tom Barth (NC-June 2012), Wendy Hite (Secretary-June 2014), Tom Adams (Co-Chair Governmental Affairs Committee June 2014), Tom Bell (C-June 2013),  Kathy Hensley (Chair Professional Development Committee-June 2012),  Dave Chastain (Chair Fiscal Management Committee-June 2012),  Lisa Waber (E–June 2013), Melissa Lancaster (SE--June 2014), Cheryl Harshman (Past President), Jane Winkoff, (NW--June 2013), Fran Wood Osborne (President-Elect 2011-12), Anena Rolofson (NE alternate--June 2012), Saundra Lange (SW--June 2012), Lynn Gosser (IAPSS Coalition)
ABSENT:  Denise Bashore (Deputy Treasurer),  Bill Dreibelbis (Chair Membership Committee--June 2012),   Mary Burton (NE--June 2012), Paula Nichols (NW--June 2013),  Joan McCormick (Co-Chair Governmental Affairs Committee June 2014)
OTHERS PRESENT:   George Van Horn--Indiana CEC President

I.     APPROVALS
A. Minutes:  Patti Kem called the meeting to order and asked for a motion to approve the September 28, 2011 minutes. MOTION: Cheryl Harshman moved to approve the September 28, 2011 minutes as presented. After a second by Kathy Hensley, the motion was unanimously approved.
             
B. Treasurer’s Report and Claim Docket – Steve Wornhoff presented the ICASE Statement of Cash as of 09-30-11 showing a balance of $306,474.65. This is inflated because we haven't paid all of the conference expenses yet.  The docket of expenses for September was listed. The ICASE Scholarship report was reviewed. Steve reminded us to keep track of the costs for the pens.  We made $566.06 on the golf outing.  Roundtable balances were presented. 

              MOTION: Tom Barth moved to approve the docket of expenses as presented. After a second by David Chastain, the motion was unanimously approved.

              Honorary Memberships---Steve Wornhoff wants to make sure we are following the Constitution.  A retired director was made an honorary member that was not an ICASE member. Generally when the motion is made, someone is aware that the person is a unified member.  This has been the standard practice we have used. Honorary membership, as stated in the ICASE Constitution, is granted upon recommendation to the executive board.  We should not be granting honorary membership if it goes against the Constitution. The retired director asked if he could become an honorary member.  We need to have a process in place to give to the membership committee.  The committee needs to differentiate the retirees from those who then should receive honorary membership.  We made a motion and approved it so it's our mistake.  From this point forward, we need to adhere to the Constitution. We will also develop criteria. 

              Steve has been contacted by a few districts asking if we are in compliance with E-Verify.  It is connected to an internet system that is connected to Homeland security and Social Security, and provides a check for illegal aliens. Indiana passed a law that school corporations need to be in compliance with E-Verify.  Steve put together a letter that we don't need to be E-Verified because we don't employee anyone.

              There are people serving on committees (IIEP Task Force, Teacher Evaluation, etc.) and we need to make sure they are being reimbursed accurately.  There needs to be clarification regarding whose expenses are covered when we appoint people to those committees. We will reimburse them out of the general operating budget.  The existing committees already have a budget line item for expenses.  If we are asking people to participate in the meetings, it is only fair we reimburse them for expenses.  We haven't necessarily budgeted for these, but we all need to be on the same page.  It isn't possible to do everything via phone conference.

              MOTION:  Kathy Hensley made a motion to approve reimbursement of expenses for participants in ICASE task force groups.  We need to make sure there is discussion as to what is being reimbursed when a task force is developed. Cheryl Harshman provided a second.  The motion was unanimously approved.  We will have guidelines on reimbursement for task force members at the January executive committee meeting.                                                            
II.     IDOE REPORT – Nicole Norvell was not able to attend today because of the State Advisory Council meeting.

III.    EXECUTIVE STANDING COMMITTEE REPORTS
A.        Governmental Affairs – Tom Adams   Co-Chairperson 2011-2014, (RT Members, President-elect, Past President)
1.   Legislative Session-- Tom Adams reported that 2012 is a short session, so we are not anticipating any major legislation. Kelli and Kyle from KWK said this session will look different as they will do more in December since they will not be able to meet during the Super Bowl.  Continue to contact your legislators. Joan McCormick and Tom Adams will meet with Dr. Bennett Oct. 19, 2011 to continue to discuss with him what special education directors are dealing with (vouchers, IEP issues, etc.).  There will be a clean up bill to fix some of the unintended consequences of the 2011 legislative session.  Jane Winkoff asked about the status of the No Child Left Behind waiver. Tom will discuss this with Dr. Bennett.  Patti Kem stated that the autism commission and the legislators’ lack of knowledge regarding autism is a concern.  Nicole Norvell and Anne Davis spent time explaining the impact with vouchers and charter schools for students with disabilities with this group, as well. We discussed a fact sheet to understand the ramifications of the legislation that was passed.  You can look online and see who is on the autism commission.  The CASE website has a legislative tab listed so you can keep track of the federal legislation impacting students with special needs.  I-READ 3 and the implications on special education referrals was discussed. The 90 minute block and the difficulty in providing services to students who get speech, related services, evaluating students, was also shared. George VanHorn stated that it is important to collect data on the number of referrals now, historically, and if there is an increase in those as a result of the I-READ 3 requirement.  Patti Kem noted that you must identify in the IEP the retention decision and to remind principals and staff about this. 

B. Membership Committee Report-Patti Kem reminded the group that the list serve for ICASE members goes to all patron members. If you post a question on the ICASE list serve, vendors also receive this email. Do we want to revitalize the director's only list serve? One of the patron members wanted to start attending roundtable meetings.  There is a distinction that roundtable is for school administrators. There are 4 ICASE list serves:  ICASE voters, ICASE members, ICASE executive committee and alternates, and ICASE directors. We pay $35 a month per list serve for Cinda Long to maintain them. The agreement with Cinda renews in January. Becky Krumwied has a membership list. There are people who wear multiple hats in a district who are on the director's list serve.  The ICASE voters are on the unified list.   Steve would like to have the membership committee provide direction in this area.  We need to make sure that Becky Krumwied has communicated to Cinda who the unified members are to make sure it is updated and then send an email to let everyone know that we have 2 list serves, one members list that goes to everyone and one is voters only. Roundtable reps were asked to share this with their members.                                                         
C.         Fiscal Management Committee Report- Dave Chastain mentioned that Becky Krumwied sent an email to bring the blank membership cards. ICASE can pay for the mailing if there is a time urgency in getting the cards out.  Dave ordered 1000 pens for the scholarship fundraiser. We are selling them for $10.00 each and paid $4.79 for them.  If we give pens as gifts we need to move the corresponding amount to the correct fund as an expense. We paid for the pens out of the scholarship fund, knowing we would make a profit.  We need to make sure we have a way to keep track of the expenses.  We can market them at ICASE in February.  We could also market them at the topicals. Roundtable representatives need to ask their fiscal representative to contact Dave Chastain so he can schedule an organizational meeting. 

Results of internal audit: Dave didn't see any major problems in the audit findings but will provide us with a detailed explanation at the November meeting.

D.        Professional Development Committee Report – Kathy Hensley
Fall 2011 Conference--Kathy provided a summary of the evaluations. Despite the fact that we provided a reduced rate for cooperative attendees, we will still make a small profit.  The anniversary celebration budget was in line with what was appropriated.  The golf outing has dwindled a bit with attendance.  The biggest complaint that people typically have is not having lots of handouts.  IDOE staff cannot make lots of copies.  We discussed sending the presentation to Cinda Long to have handouts/presentations posted on the ICASE website.  We extended our appreciation to Kathy Hensley and Jeff Young for all of their work in putting together the 50th anniversary celebration. 

Spring 2012 Spring Conference at Hyatt Regency--Kathy asked for ideas of a different format for the conference to change it a little bit.

IV.        SPECIAL COMMITTEE REPORTS
A.        President’s Appointments – Patti Kem           
Patti asked for clarification on the 2 committees. Patti will check with Pam Wright and Mary Beth Hamilton to get clarification on these committees. It is felt from the group that these committees are no longer relevant as far as a regular agenda item.  What is the status of licensure for language impairment?  Patti will follow up with Anne on this. 
1.  Licensing Focus Group –No report
 2.  IASP/ISHA Best Practices Task Force – Deb Harman wanted to work with IDOE on best practices for students receiving speech services. 

V.         SUPPORTING the MEMBERSHIP – Patti Kem
A.        Identifying and Addressing Membership Needs
IAPSS Coalition of Organizations – No report

B.         Improving/Facilitating Communication
1.Roundtable Topical Proposals – Tom Bell requested approval to hold a topical for Central roundtable.  MOTION:  Cheryl Harshman made the motion to approve Central's request for the roundtable topical with Dr. George McCloskey on executive functioning.  Saundra Lange provided a second.  The motion passed unanimously. 
2.Roundtable Reports
C--Tom Bell stated their topical is Nov. 30th. 
E-Lisa Waber stated that they discussed the difficulties with IIEP.  They would like to have expenses for food at meetings covered. 
MOTION:  Steve Wornhoff made the motion to approve $250 for refreshments at roundtable meetings for the year. Cheryl Harshman provided a second.  The motion passed unanimously. 
NE-- Anena Rolofson stated that IIEP was discussed.  Theresa Oberlsey is retiring in January 2012 and Amy Bollinger will be leaving June 2012.
SW--Saundra Lange asked if the roundtables have the ability to arrange phone meetings in the winter months. ICASE has an account with Sound Path and it is very inexpensive.  If roundtables utilized that, they could then bill the roundtable, or the individual district could set up an account. It would be helpful to have a listing of the committees and their respective members. IIEP continues to be problematic, especially with them going into Real Time. 
SE--Melissa Lancaster stated they discussed IIEP. They may possibly have a retreat. 
NW--Jane Winkoff stated that I-READ document was discussed, as well as IIEP.  John Wolf was asking teachers to look at some of the reading adoption materials.  She asked him to consider putting a special education teacher of mild disabilities on the committee.  The more we offer to be involved, the more they will think about differentiated materials when approval comes about. 
NC--Tom Barth stated that they discussed IIEP, compliance indicators, grant reports, procedural, fiscal, and LRE outcomes for audit cycles.  There is confusion about the various audits and the processes involved, and they want clarification of the steps needed for compliance of Indicator 13 timelines. There are 3 audits---Fiscal Audit, Performance Outcomes, and Procedural Audit.
C--Tom Bell stated that IIEP was discussed.  This is the most frustration he has ever seen with an IEP program. What he appreciates about their roundtable is they want action. They want ICASE to take steps.  The committee is a crucial step in moving forward. It is important that we continue to be diligent in making sure improvements continue to be made with the program.  The speed at which this process is moving is unacceptable.  Tom asked Nicole what her timeline is, and she didn't provide an answer.  Tomorrow the IIEP work group meets. 

To Do:  Remember to get your list of roundtable meeting dates to Patti Kem.  Steve suggested if you want to be reimbursed for food at roundtable meetings to make a request to executive committee. 

VI.  PROMOTING/ADVANCING the ORGANIZATION
A.        Examining Organizational Structure
1. Revision of Strategic Plan – No report

B.         Strengthening National Connections
1. CASE Membership/Executive Committee Updates – Patti Kem and George Van Horn met with Luann Purcell to discuss various fee structures of organizations throughout the country.  Luann thought that the amount we charge for sponsorships/patron memberships was too low.   The problem, however, is that we are not currently doing a good job of delivering on the promised benefits anyway.  The Membership committee will need to review this.  Also, regarding the question about releasing the email addresses or a list of members to exhibitors or sponsors – the list actually belongs to CEC (as we are a division of CEC) and we cannot release them. We could ask each member (probably on the registration form or membership form) for permission to share their information.   We do receive many requests for this from our exhibitors.  

C.         Promoting State Partnerships – Patti Kem
1.         Liaisons - Members Designated by the President
a.         ASK----No report
b.          IAPSS/IASBA--Lynn Gosser will meet with Lisa Tanselle next week. She also was at a luncheon with Tony Bennett. He talked a great deal about the national presence the state will have regarding collective bargaining at the election. 
c.         IASPrincipals--No report
d.         IASPsychologists--No report
e.         INCEC--George Van Horn
              George Van Horn is INCEC President for 2 years. Years ago Indiana CEC was a leader in the state that supported special education teachers.  Directors have a network with ICASE.  Teachers also need a network of support across the state.  There is a missed opportunity with our university students. There are 50 student members at Grace College, which is a small school. A strong INCEC is going to help special education administrators in their jobs.  There are 550 INCEC members in the state.  Half of these are ICASE unified members. Over 50% of the members are special education teachers. The 2nd largest group are university students.  It makes sense for ICASE and INCEC to partner together.
Jerry McKim is president-elect.
Two immediate needs:
1. Link an INCEC conference with ICASE --George proposed that Wednesday of February ICASE INCEC can host sessions.  We would encourage directors to have teachers participate at the conference.  We can collaborate our efforts and expertise.  A keynote speaker in the morning, present CEC awards at the luncheon, and then 3 breakout sessions in the afternoon. Members could help with the social that evening. There will not be a cost to ICASE for the INCEC conference.  The focus will be on Common Core Standards. Other states have numerous activities involved in professional development.  They Hyatt has rooms available on Tuesday evening. 
MOTION:  Jane Winkoff made the motion to have the INCEC conference on Wednesday prior to ICASE. Tom Bell provided a second.  The motion unanimously passed. 
2.  INCEC has a large number of members, but there isn’t much activity among the members.  One way to increase participation of members is having local chapters across the state to look at local and state issues.  Ask the roundtables to think about being the catalyst for starting local chapters.  Could we start with a chapter per roundtable?  George's goal is that at the end of his two year term, we will have a very active INCEC.  It was mentioned that ICASE only had 3 applicants for the scholarship. We had used the University Forum as the outlet to advertise the scholarship opportunity but this is no longer viable.  INCEC’s student chapters could be an avenue to advertise for scholarship applicants.  Thanks was extended to George for leading this initiative.
f.  INSOURCE--No report
g. ISHA--No report
h. Medicaid--No report
i.  IDOE--No report

2.         Appointees – Selected by Other Organizations
a.         DOE/OELD Advisory Board--No report
b.          State Advisory Council--They meet today.

VII.       OTHER BUSINESS  
IIEP Workgroup will meet on October 14, 2011.
Teacher Evaluation Work Group met on October 6, 2011. They are meeting Oct. 24, 2011 to discuss the student learning objectives the teacher would set to document growth.  They also discussed ISTAR and IMAST.  It has been agreed that school will not use ISTAR to determine growth for purposes of teacher evaluation. So, how do you determine growth with this population? The committee determined that it comes back to the IEP and it is incumbent on the case conference committee to make sure the goals in IEP's are appropriate.  Principals are the ones who are going to be doing the evaluations primarily.  We need to make sure teachers are also trained in this rubric.  The group's goal is to have something put together in December to pilot in the spring.  They also provided IDOE a list of people who don't meet the definition of "teacher". 

ICASE Records--Conversion to digital records -   Steve Wornhoff will provide executive committee with a quote as to how much this would cost. 

Federal Grants---Some districts have received approval and others have not.  The timeliness of approvals is a concern.

State APC clarification---IDOE is hoping to have guidelines for us by January because there could be implications as a result of the procedural and fiscal audits.  Patti Kem has talked to a few treasurers and they are do not have any information regarding private school funds and APC dollars.

Indicator 13--The federal transition requirement is age 16. 

MOTION:  A motion to adjourn was made by Tom Barth. Kathy Hensley provided the second. The motion was unanimously approved. 

VIII.       NEXT MEETING:    November 17, 2011, Hamilton Boone Madison 10:00 a.m.