MEMBERS PRESENT:  Patti Kem (President), Steve Wornhoff (Treasurer-June 2012), Tom Barth (NC-June 2012), Wendy Hite (Secretary-June 2014),  Tom Bell (C-June 2013),  Kathy Hensley (Chair Professional Development Committee-June 2012),  Lisa Waber (E–June 2013), Melissa Lancaster (SE--June 2014), Cheryl Harshman (Past President), Jane Winkoff, (NW--June 2013), Fran Wood Osborne (President-Elect 2011-12), Mary Burton (NE--June 2012), Saundra Lange (SW--June 2012), Lynn Gosser (IAPSS Coalition)
ABSENT:  Denise Bashore (Deputy Treasurer),  Bill Dreibelbis (Chair Membership Committee--June 2012),    Paula Nichols (NW--June 2013),  Joan McCormick (Co-Chair Governmental Affairs Committee June 2014), Dave Chastain (Chair Fiscal Management Committee-June 2012), Tom Adams (Co-Chair Governmental Affairs Committee June 2014)
OTHERS PRESENT:   Nicole Norvell, IDOE, Andrea Lakin, IDOE Educational Specialist, Marsha Piercy, INCEC Representative

I.     APPROVALS
A. Minutes:  Patti Kem called the meeting to order and asked for a motion to approve the October 13, 2011 minutes. MOTION:  Saundra Lange moved to approve the October 13, 2011 minutes as presented. After a second by Cheryl Harshman, the motion was unanimously approved.
             
B. Treasurer’s Report and Claim Docket – Steve Wornhoff presented the ICASE Statement of Cash as of 10-31-11 showing a balance of $290,583.10. Much of the activity in October was because of the Fall Conference.  The scholarship fund has a negative balance of 2,531.94. This is because we paid for the pens and padfolios that were meant to be sold at the Fall Conference.  We bought them with the intent that the income from those would go towards the scholarship fund. We bought 1000 pens and sold 100 of them. We will have to sell 500 of them to break even.  Steve is recommending we move that expense into our operating budget.  We need to keep track of the sale of the pens and padfolios.  Tom Bell asked about the expense for the padfolios as it seems high. Steve will check on the amount. Tom believes it should be half of that amount.  We will sell them at the Spring ICASE Conference. 
              MOTION:  Kathy Hensley moved to approve the docket of expenses as presented. After a second by Fran Wood Osborne, the motion was unanimously approved.
                                   
II.     IDOE REPORT – Nicole Norvell

• Nicole contacted Tracy Brunner to get clarification on Medicaid billing. Only individual school districts can bill Medicaid; cooperatives and interlocals cannot. In IIEP you can pull reports by district. 

• For Dec. 1 count, what is the status of teachers who have submitted emergency permits if they don't have notification of their license by December 1? Nicole reminded us that with the new licensing system, there isn't anything that gets sent back to the individual teacher.  Each administrator or teacher needs to go into the LVIS site to update their status of licenses.  IDOE no longer sends the teacher their license. It is handled at the district level.

• Compliance Indicators--Every year on Feb. 1, IDOE Division of Exceptional Learners has to report their performance on all indicators to OSEP. The measurement tables are given to IDOE by OSEP. There isn't any flexibility given to states to calculate the data.  There is a flaw in the way that IDOE has asked for districts to report the data to IDOE.  The DOE-EV layout had an error as there wasn't a way to indicate that the student had a summer birthday, the conference was held, and the student didn't need ESY.  The DOE-EV layout will be changed to address this. The reason why the appeals process is in place is so directors can send IDOE the information for verification. The finding will then be rescinded if supporting documentation is provided.   It is important to remember that OSEP doesn't require states to have a data verification period or an appeals process.  IDOE has put these components in place to insure accurate data is submitted to IDOE.

• Reduction of Part B funds--The initial cut that came from Congress affected Title 1, Title II, Special Education, Career/Tech.  They each took a 1.503% cut, which was about $3 million.  Allocations for districts will still be the same for special education, which was stated in the memo to superintendents. IDOE received word this week from NASDSE that Congress stated it would only affect the FY2012 (2011-12 school year) grant. NASDSE believes this will affect the FY2013 (2012-13 school year) grant.  If there is another cut, that amount will flow through to the LEA's for next school year.  Jen Thompson is working on what those numbers will look like if the cut occurs.  IDOE is not on the same fiscal years as OSEP. 

• IIEP---quirks of legal settlement versus school of service—refer to Nicole’s handout below. Real Time is missing a field, so they have asked Karla Carr's team to add a field in Real Time which should solve the problem.  When you submit RT you submit the Corp of legal settlement and you submit the school of service.  There will be 3 fields in DOE-RT--school of settlement, school of service, and school of record.

• Code 49 is for non public school students. You need to submit them one time so the individual service plan is in your site. For AYP purposes they would roll back into your count if there wasn't a mechanism for taking them out of the system.  If they have a code 49, they will be taken out of AYP calculations.  This will occur most likely in February. There are no changes with how funding flows. This is simply to access the ISP.
• Question regarding specific learning disability--Leah Nellis and her group created a document regarding determinations.  The goal will be to include this document into the IIEP. 
• NCLB Wavier application--they had to address college and career readiness standards. At this time they didn't need to identify the 1% and 2% of students being assessed.  About 80% of the districts already do Acuity testing in the state. This is no cost to districts. IDOE will be looking at bridging the predictive component of Acuity and accommodations on ISTEP. Professional development for special education directors will focus on analyzing that data. Growth model discussion---Indiana's attention is on the bottom 25% of districts. The key characteristics of these districts were based on minority, special education, LEP, and free and reduced lunch results. We should hear more on the waiver status by May 2012.  It allows schools to move away from the 8 sub groups for AYP calculations and to focus on the bottom.
• Question about confusion with corporation of legal settlement--LEA's are still responsible for students at the Indiana School for the Deaf or the Indiana School for the Blind and Visually Impaired.  LEA's are responsible for the IEP, and determine who the TOR is.  The IIEP will reside within the LEA, but they want ISB and ISD to have full access to the students. Nicole is working on a document providing guidance in this area. 
• APC dollars and demonstrating how that money is expended on non-public school students--According to the State Board of Education, IDOE needs to provide guidance in this area by Dec. 31, 2011.  The fiscal audit is occurring now. If you were chosen for a fiscal audit, you would have been notified by now. The procedural audit is in the spring. 

                                   
III.    EXECUTIVE STANDING COMMITTEE REPORTS
A.        Governmental Affairs – Patti Kem
1.   Legislative Session-- The Governmental Affairs committee is meeting on Dec. 7th.  Joan McCormick, Tom Adams, and Patti Kem met with Tony Bennett on Oct. 10th.  Anne Davis also attended.  Calculating a Graduation Rate Score---students with disabilities on a certificate track may be excluded (not to exceed 3%) from the school's total graduation cohort.  We will have to renew the KWK contract at the January meeting.                                                                                          
B. Membership Committee Report-Patti is going to work with Bill Dreibelbis to get a committee meeting arranged for January. 

C.   Fiscal Management Committee Report- No report            

D.        Professional Development Committee Report – Kathy Hensley
Spring 2012 Conference--Kathy is working on the agenda.
Fall 2012 Conference---Kathy is working on a location for the conference. 

IV.        SPECIAL COMMITTEE REPORTS
A.        President’s Appointments – Patti Kem                       
1.  Indiana IEP--The work group met with Nicole Norvell.
 2.  Teacher Evaluation--The task force is meeting Tuesday, Nov. 22nd. They will meet on Dec. 7th with IDOE staff to present what has been developed so far. They took the RISE document and entered data for the various disciplines. They are developing a best practice product. ICASE will host a day in the spring for ICASE members to present the teacher evaluation information with IDOE. 

V.         SUPPORTING the MEMBERSHIP – Patti Kem
A.        Improving/Facilitating Communication
IAPSS Coalition of Organizations – No report

1.Roundtable Topical Proposals – Central's topical is Nov. 30th.
2.Roundtable Reports
C--Tom Bell stated their topical is Nov. 30th.  They did not meet in October due to Fall Break. They are planning their retreat. Is the money in their roundtable budget able to be used for a retreat? They have to submit the plan first, and ICASE executive board approves.
E-Lisa Waber stated they want to compile a transition webinar in 3 segments. Districts could then purchase it and teachers could get professional growth points.  They will finalize plans in December and submit a topical request form.  The CEC discussion came up, wondering if there are groups started at BSU and Indiana Wesleyan.  BSU has a chapter. There was IIEP confusion about accepting the IEP.  In order to progress monitor, you have to accept the IEP.  Are people really faxing things in?  With all of the information being provided on the Learning Connection, there is a great deal of old stuff that is obsolete.  It would be beneficial if it could be deleted. 
NE--Mary Burton--They meet on Dec. 2nd.  November meeting was canceled due to members going to ISBA conference tomorrow.
SW--Saundra Lange said they met last week.  They discussed RISE and the APC dollars for non public schools.  They also discussed IIEP and their frustrations with the program. 
SE--Melissa Lancaster stated they discussed doing a retreat in the spring.  They also talked about IIEP, and are sharing information with one another about the various audits. 
NW--Jane Winkoff stated they spent time discussing teacher evaluation.  They have some cooperatives who evaluate all special education teachers.  Then there are cooperatives who only evaluate a certain type of teacher, and building principals evaluate the special education teachers.  They discussed IPADS as they received the technology grant. Joan McCormick is in their roundtable so they talked about contacting their legislators. 
NC--Tom Barth stated they didn't meet in November. They will meet in December. Jim Sands will be retiring in December. 

VI. PROMOTING/ADVANCING the ORGANIZATION
1. Revision of Strategic Plan – Patti Kem provided a draft of the strategic plan.  The mission statement was changed last February.  We need to operationalize the strategic plan.  We have lost some CASE members. 
MOTION: Steve Wornhoff made a motion to accept the strategic plan as written.  Kathy Hensley provided a second. Tom Bell stated if something comes up that needs changed, we can revise. The motion passed unanimously. 

B.         Strengthening National Connections
1. CASE Membership/Executive Committee Updates – Patti Kem, Fran Wood Osborne, and Cheryl Harshman attended CASE Conference in Virginia last week.  Virginia (VCASE) held their state conference in conjunction with the national conference.  CASE Fall 2012 Conference is in Scottsdale, Arizona.  We may explore having a CASE Conference in conjunction with our ICASE Conference.  This may be Fall 2013 or Fall 2014.  CEC is in Denver.  Kathy is looking at people being able to register early for Spring ICASE. Indiana received the banner for being a Platinum Charter Patron for 2011-12.  CASE is the largest division of CEC currently.  They have lost 4% of its members in the last year.  Indiana has lost 14 unified members.  The newest Lucky 21 guides have been sent.  CASE has a summary of recommendations for the reauthorization of the Elementary and Secondary Education Act. 

C.         Promoting State Partnerships – Patti Kem
1.         Liaisons - Members Designated by the President
a.         ASK----No report
b.          IAPSS/IASBA--Lynn Gosser met with Lisa Tanselle on Oct. 18th. She is going to contact John Ellis and Frank Bush to plan a meeting. 
c.         IASPrincipals--No report
d.         IASPsychologists--No report
e.         INCEC--Marsha Piercy--provided a pre-registration format.  They are securing speakers.  IDOE will discuss common core state standards for reading and math. We have to arrange some grassroots initiatives so our teachers become involved.  George VanHorn has begun a chapter in Columbus.  There is a local start up chapter kit for students at universities.  Marsha will get us a list of existing chapters in the state. ICASE Executive Committee may meet at a different time that day so members can go to the INCEC conference. 
f.  INSOURCE--No report
g. ISHA--We haven't heard anything from ISHA regarding teacher evaluation. 
h. Medicaid--Please send a letter supporting the consent change to Congress. The more individual letters they receive the better. ICASE will send a letter in support of the change.

2.         Appointees – Selected by Other Organizations
a.         DOE/OELD Advisory Board--No report
b.          State Advisory Council--No report

VII.       OTHER BUSINESS  
1.  Patti Kem emailed executive committee several documents for us to review. 
              For the January meeting, executive committee members will get an email from Patti with a code to use to call.

2.  Nomination Committee---Cheryl Harshman is responsible for this committee.  Applications have to be submitted by Dec. 31st.  There has to be a representative from each roundtable on the committee.  Let Cheryl know who your representative is.  There will be candidates for President-Elect and Treasurer. 
3.  Hamilton Boone Madison will be moving to Noblesville in June 2012. Central Roundtable will look at another location for ICASE Executive Committee to meet. 

MOTION:  A motion to adjourn was made by Cheryl Harshman. Lisa Waber provided the second. The motion was unanimously approved. 

VIII.       NEXT MEETING:    January 19, 2012, via Sound Path 10:00am