June 08 Executive Meeting

ICASE

Executive Committee Meeting

Executive Committee Listserv< executive@icase.org>

June 19, 2008

The Fountains - Carmel

(These minutes are considered a draft until approved at the next scheduled meeting.)

MEMBERS PRESENT: Pam Wright (President), Lynn Gosser (President-elect), Tom Adams (Past-President), Vendetta Gutshall (Treasurer), Gary Collings (Secretary), Larry Bass (SW,

Margie Labelle (C), Cheryl Corning (SE), Jan Dunham (E), Mary Beth Hamilton (NE), Donna Krol (NW), Cheryl Harshman (NC), Denise Bashore (Membership and Fiscal), Patti Kem (Professional Development), Joan McCormick (Legislative and Research)

OTHERS PRESENT: Bev Garrison, Steve Wornhoff

I. APPROVALS

A. Minutes – Pam Wright called the meeting to order and requested a motion to approve the May 15, 2008 minutes. MOTION: Tom Adams moved to approve the May 15, 2008 minutes. After a second by Donna Krol, the motion carried.

B. Treasurer's Report and Claim Docket – Vendetta Gutshall distributed the June 2008 financial report showing expenditures to-date of $153,428.42 for the $242,000 budget and the June docket in the amount of $60,654.50. MOTION: Cheryl Corning moved to accept the financial report and docket as presented. After a second by Lynn Gosser, the motion was approved. Besides the $14,700 held by CASE, the cash balance in the Scholarship Fund is $1,838.16. Vendetta has forwarded a $50,000 cashier check to Denise Bashore from which she has set up a new ICASE account at Chase Bank in her area. Members reviewed and updated the membership application.

C. New 2008-09 Budget – Vendetta Gutshall presented the proposed 2008-09 Budget for second reading in the amount of $287,400. MOTION: Patti Kem moved to accept the 2008-09 Budget in the amount of $287,400. After a second by Jan Dunham, the motion was approved.

II. CEL REPORT – None

III. EXECUTIVE STANDING COMMITTEE REPORTS

A. Legislative and Research Committee --At the October 2007 meeting, Pam Wright’s recommendation for Joan McCormick as chairperson of the Legislative and Research Committee for 2007-08 was approved. A member from each roundtable serves on the committee. The President-elect and Past-President are standing members.

Joan McCormick, Pam Wright, Vendetta Gutshall and all members of the Legislative Committee will attend the CASE Summer Institute in Washington D. C. on July 13-16^th. They have appointments in the offices of Senator Lugar, Representative Donnelly, and OSEP.

The Legislative Breakfast is being planned for the February 2009 conference. KWK is making contacts with the two announced candidates for the State Superintendent position.

B. Membership and Fiscal Management Committee – At the November 2007 meeting, Pam Wright’s recommendation for Denise Bashore as the chairperson for Membership and Fiscal Management for 2007-2009 was approved. At the March 2008 meeting, Denise was appointed as interim Treasurer beginning July 1, and Steve Wornhoff was confirmed in the chairperson role for the duration of Denise’s term through June 2009.

The Secretary and Treasurer are standing members of this committee. Denise Bashore announced at the April 2008 meeting Dave Chastain has accepted the assignment in the new position of Deputy Treasurer with duties yet to be determined.

Denise Bashore reported she is in transition from this committee to the Treasurer position. Steve Wornhoff commented on their recent transition meeting. Mary Beth Hamilton reminded members of the ICASE products and order form. Vendetta distributed the direct billing information and corporate code for members to use at the downtown Embassy Suites.

Vendetta Gutshall raised the on-going concern that ICASE has no identifiable mailing address. Steve Wornhoff mentioned a clearinghouse for non-profits of which he was familiar from his previous involvement as the liaison to COVOH. Members discussed the need to revisit the possibility of a non-profit status to create a scholarship foundation with self-sustaining funds. The current IRS 501 (c)(6) status is required for the organization proper with its legislative interests. A separate IRS 501 (c)(3) for a scholarship foundation would allow the transfer of the scholarship funds from the CASE treasury for long term investment. MOTION: Cheryl Corning moved the Fiscal Management/Membership Committee explore how ICASE might obtain a 501 (c)(3) status for a separate foundation, if necessary, related to the scholarship fund. After a second by Margie Labelle, the motion was approved.

C. Professional Development Committee – At the December 2007 meeting, Pam Wright’s recommendation for Patti Kem as chairperson of the Professional Development Committee for 2007-2010 was approved. Both the President and Deputy Treasurer are standing members.

Patti Kem reported on the Fall Conference and the registration form, as well as her plans to have handouts loaded to individual jump drives for all attendees. On Wednesday AM the following three groups will meet: the Executive Committee, Legislative Committee, and New Directors. Attendees from all three meetings will convene for a large group luncheon prior to the golf outing at 1:00 PM. The evening reception and early arrivers registration will be available. CASE Immediate Past President, Dr. Christy Chambers, will speak at the Past Presidents’ dinner that evening.

Thursday will begin with a buffet breakfast, choice of two Article 7 strands, lunch with scholarship awards and Christy Chambers as speaker. The afternoon will include the choice of two more Article 7 strands, roundtable meetings, and the party. Members agreed the scholarship recipients should be reimbursed for mileage to the Fall Conference.

In regard to the February 2009 Conference in Indianapolis, Patti reported she and Lynn Gosser had recently visited six downtown hotels and have selected the Crowne Plaza at Union Station with a three year agreement. Motor coach arrangements will be made for travel to and from the State House. The 2009 topic will be the behavior component of RtI.

Patti reminded members the ICASE 50^th Anniversary will be celebrated September 2011. She proposed the Executive Committee begin to earmark funds to underwrite the fee and expenses for Henry Winkler to be the keynoter during the conference or at an evening dinner with a broader audience.

Roundtable Topical Proposals – None

IV. SPECIAL COMMITTEE REPORTS

A. Nominating – Completed.

B. Recognition/Awards – Members discussed an appropriate recognition for Suellen Reed to be carried over to the next meeting.

V. SUPPORTING THE MEMBERSHIP

A. Identifying and Addressing Membership Needs

1. SLP Task Force Update – Pam Wright reported on the June 3^rd meeting at which a small group was formed to prepare a proposal in July for a distance learning consortium to be discussed with university department heads prior to submitting it to the state director.

2. Article 7 Procedures Manual Work Group – No summer work session is planned beyond the DOE seminar on August 5^th for directors.

3. Support for New Directors – Patti Kem will invite the New Directors to a half- day session on the Wednesday prior to both the Fall and Spring Conferences.

4. RtI Task Force – Pam Wright reported a meeting of this DOE task force is pending according to Tara Rinehart.

B. Improving/Facilitating Communication

1. Roundtable Reports – Jan Dunham (E) said Tammy Mahon will be their representative on the Web Committee. She reminded members of their September 24 topical with Rob March. There is seating for 300 available at the Richmond location. Larry Bass (SW) said they had over 40 educators attend their June 4 topical on differentiated instruction. Cheryl Harshman (NC) said they met on June 11 to review Article 7. Donna Krol (NW) said there group had made assignments by sections to review Article 7 at their last meeting.

2. Website/Listserv – Vendetta Gutshall reported the website is under revision.

3. Briefcase Newsletter – Cheryl Corning circulated the draft of the first electronic issue to be posted on the ICASE website www.icase.org next week. She will also include a blurb to renew memberships.

VI. PROMOTING/ADVANCING THE ORGANIZATION

A. Examining Organizational Structure

1. Task Force: Executive Director/Administrative Assistant – Tom Adams prefaced his remarks by noting the positive influence of involving Past Presidents’ in the work of this task force. At the first meeting on May 6 members discussed ways of supporting a paid position including a follow-up survey of other state organizations with executive director positions. At the June 18 meeting the focus shifted to the new ICASE committee structure and its “distributive leadership” emphasis. Members concluded the new chairpersons and Executive Committee needed time to assess whether the structure was both sufficient to meet the needs and was it efficient in doing so.

ACTION: Therefore, the task force concluded there was no compelling reason to pursue an Executive Director position at this time and recommended the sufficiency and efficiency questions be periodically revisited.

Members accepted the above recommendation and discussed the possibilities of an educational advisory committee with other association representatives that might convene quarterly to communicate about mutual educational issues.

B. Strengthening National Connections

1. CASE – Vendetta Gutshall distributed the application for the annual report due June 30^th.

2. 19^th Annual CASE Conference at Myrtle Beach Resort (November 7-8, 2008) – Pam Wright will become the voting member at the Board of Directors meeting. Her expenses will be reimbursed by CASE.

C. Promoting State Partnerships –

1. Liaisons – No report from members designated by the President

2. Appointees – No report from representatives to other Agencies/Associations

VII. NEXT MEETING: August 6, 2008 (Lunch with New Directors) – ISEAS Office in Carmel