OF THE
INDIANA COUNCIL OF ADMINISTRATORS
OF SPECIAL EDUCATION
Article I - Name
Article II – Mission
Article III – Not for Profit Status
Article IV – ICASE Membership
Section 1 – Unified (CEC, CASE, ICASE)
Section 2 – Corporate
Section 3 – Single
Section 4 - Associate
Section 5 - Honorary
Section 6 - Patron
Article V - Membership Year/Dues
Article VI – Meetings
Article VII – Officers and Executive Board
Article VIII-Roundtables
Article IX - Past Presidents’ Council
Article X - Committees
Section 1 - Executive Standing CommitteesArticle XI - Parliamentary Authority
Subsection 1.1 - MembershipSection 2 - Special Committees
Subsection 1.2 - Fiscal Management Committee
Subsection 1.3 - Professional Development Committee
Subsection 1.4 - Governmental Affairs Committee
Subsection 2.1 - Nominating Committee
Article XII – Quorum
Article XIII - Dissolution
Article XIV - Removal of Officers
Article XV - Maintenance of Membership
Article XVI - Amendments
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The name of this organization, founded in 1961, shall be the
Indiana Council of Administrators of Special Education, hereinafter referred to
as ICASE. ICASE was chartered as a subdivision of the Council of
Administrators of Special Education (CASE), a division of the Council for
Exceptional Children (CEC), on April 13, 1992.
Mission
Statement:
The Indiana Council of
Administrators of Special Education is organized to serve, support and
represent special education administrators in Indiana in order to provide
high impact learning opportunities for all students.
The ICASE mission promotes professional leadership that will result in quality services to children and youth. Decisions and actions taken by the organization will be guided by this mission and the ICASE Strategic Plan.
Article III – Not for Profit Status
In May 2003, the IRS notified the treasurer that ICASE had been
reclassified from a 501c.3 to a 501c.6 status. On April 20, 2005 the
members of the ICASE Executive Board accepted the CASE, Inc. proposal to
act as the holding agent with 501c.3 status for tax deductible donations to the
ICASE Porter Scholarship Fund.
Section 1 – Unified (CEC, CASE, ICASE)
Unified membership is open to a current or former director,
assistant director, supervisor, coordinator, state consultant, university
faculty or other administrator in the field of special education in public
agencies in Indiana who hold membership in CEC, CASE and ICASE.
Benefits: A Unified Member is granted all privileges of
membership including, but not limited to:
-
·
Voting
-
·
Holding office
-
·
Roundtable
membership
-
·
Serving as
Roundtable representative
to the Executive Board
-
·
Serving on
committees, subcommittees
and task forces
·Serving as an Executive Standing Committee, subcommittee, or task force chair or co-chair-
·
Receiving
general information from the organization
-
·
Attending ICASE
activities
Corporate Membership is open to any school corporation, special
education district, institution of higher education, state operated special
education facility, the
Indiana Department of
Education, or State agencies that provide special education services. The
entity shall appoint as its representative the person who currently serves as
its Director of Special Education or an individual serving in that capacity.
The Director of Special Education must be a Unified Member which includes
membership in both CEC and CASE.
The Director, who holds Unified Membership, may choose additional
individuals within the organization to join into a Corporate Membership. The
organization may substitute members into the Corporate Membership if a current
member leaves and is replaced during the membership year.
Benefits: The Director is granted all privileges of Unified
Membership (see Article IV, Section 1). The additional members are granted
the following privileges including:
-
·
Roundtable
membership
-
·
Serving on
committees, subcommittees
or task forces
-
·
Serving as
subcommittee chair or co-chair
-
·
Receiving
general information from the organization
-
·
Attending ICASE
activities
Corporate Members who are not the
Director may not vote, hold
office, chair or co-chair Executive Standing Committees or task forces,
or serve as a Roundtable representative to the Executive Board.
Single Membership is open to any current or former director,
assistant director, supervisor, coordinator, state consultant, university
faculty or other administrator in the field of special education in public
agencies in Indiana who has chosen not to affiliate with CEC and CASE.
Benefits: A Single Member is granted the following privileges including:
-
·
Roundtable
membership
-
·
Serving on
committees, subcommittees
or task forces
-
·
Serving as
subcommittee chair or co-chair
-
·
Receiving
general information from the organization
-
·
Attending ICASE
activities
-
-
Single members may not vote, hold office, chair or co-chair
Executive Standing Committees
or task forces, or serve as a Roundtable representative.
Associate Membership is open to any professionally trained individual employed
by an educational agency not eligible for Unified, corporate or single
membership status that includes:
(a) Private schools
(b) Anyone with an interest in special education leadership
(c) Graduate students in education leadership preparation programs.
Benefits: An Associate Member is granted the following privileges
including:
-
·
Roundtable
Membership
-
·
Serving on
subcommittees
or task forces
-
·
Receiving general
information from the organization
-
·
Attending ICASE activities
Associate members may not vote, hold office, chair or co-chair Executive
Standing Committees or task forces, or serve as a
Roundtable representative to the Executive
Board.
Honorary Membership may be awarded to former Unified members who
have retired or otherwise changed positions or who have made outstanding
contributions to the field of special education. Honorary membership is
granted upon the recommendation of the Executive Board.
Benefits: An honorary member is granted the following privileges including:
-
·
Free ICASE
membership
-
·
Roundtable
membership
-
·
Serving on
committees, subcommittees
or task forces
-
·
Serving as
subcommittee chair or co-chair
-
·
Receiving
general information from the organization
-
·
Attending ICASE
activities
Honorary members may not vote, hold office, chair or co-chair Executive Standing
Committees
or task forces,
or serve as a Roundtable Representative.
Patron Membership is open to those individuals who work in public
or private sector, or organizations and agencies concerned with the education of
individuals with disabilities. A patron membership allows support of ICASE
through a membership commitment. Various levels of patron membership may
be recommended by the Membership Committee, each with varying degrees of
benefits.
Patron member benefits are determined by the Executive Board.
Benefits: At a minimum, a patron member may attend ICASE activities and
receive mailings but is not granted the right to vote, hold office, serve on
committees or task forces, or become a Roundtable
member.
Article V - Membership Year/Dues
The ICASE membership year is July 1 through June 30 of the
succeeding year. Dues for all membership categories are set and approved
by the Executive Board and are due by September 1. Affiliate organization
dues for CEC and CASE division memberships are paid directly to CEC by the
professional seeking Unified membership status.
ICASE shall convene at least
one business meeting annually open to all members.
ICASE meeting dates shall be determined by the Executive Board. All
members shall be notified in advance of all business meetings. The
Executive Board reserves the right to poll the Unified Membership via electronic
or conventional mail or through Roundtables at times other than business
meetings.
Article VII – Officers and Executive Board
Officers of ICASE shall be as follows: President, President-Elect, Secretary,
Treasurer, and Immediate Past President. Officers must be members in good
standing of CEC, CASE and ICASE at the time of nomination and election and
remain so throughout the term of office.
Officers shall be elected at a Business
Meeting. The President-Elect shall serve for
one (1) year and shall assume the office of President at the end of that term.
The President shall move to the office of Immediate Past President upon the
completion of his or her term as President. The Secretary and the
Treasurer shall serve three-year terms of office. The terms of office
shall be concurrent with the fiscal year.
Duties of the officers are as follow:
|
The President
serves a one year term beginning on July 1 of
each year following the
annual election |
|||
|
(a) |
Advances the
ICASE mission and annual goals as articulated in
the Strategic Plan for the term. |
||
|
(b) |
Oversees the
implementation of the Strategic Plan. |
||
|
(c) |
Presides at
all meetings of the full membership and
Executive Board. |
||
|
(d) |
Approves the
agenda for such meetings. |
||
|
(e) |
Serves as the
public voice of ICASE and/or assigns a designee. |
||
|
(f) |
Collaborates
with state agencies and other state
associations. |
||
|
(g) |
Attends CASE
Board of Directors meetings. |
||
|
(h) |
Recommends
Executive Standing Committee
and task force
chairpersons
for approval by the Executive Board. |
||
|
(i) |
Annually
appoints representatives or liaisons to
statewide committees or other professional
organizations. |
||
|
(j) |
Approves the docket upon the recommendation of the Executive
Board. |
||
|
(k) |
Authorizes an
odd-year formal independent audit with a written
report to the Executive Board. |
||
|
(l) |
Serves as a
member of the Professional Development Committee
and
reviews the annual
conference programs and any other professional
development activities. |
||
|
(m) |
Prepares the
agenda for any full membership business
meetings. |
||
|
(n) |
Mentors the
President-Elect. |
||
|
(o) |
Serves as an
ad hoc member of any and all committees,
subcommittees
and task forces. |
||
|
(p) |
Assumes leadership of new director training and mentoring
activities.
|
||
|
The
President-Elect serves a one year term beginning
on July 1 of each year following the
annual election |
|||
|
(a) |
Assists the
President in addressing the mission and goals of
the organizations. |
||
|
(b) |
Serves in the
absence of both the President and Immediate Past
President. |
||
|
(c) |
Serves as a
member of the Nominating Committee. |
||
|
(d) |
Supports and
facilitates communication with Roundtables. |
||
|
(e) |
Serves as a
member of the
Governmental Affairs
Committee. |
||
|
|
|
||
|
The Secretary serves a
three year term beginning on July 1, of each
year following the annual election.
Duties
include: |
|||
|
(a) |
Serves in the absence of
the President, Immediate Past President, and
President-Elect. |
||
|
(b) |
Records minutes of all
meetings of the full membership and the
Executive Board. |
||
|
(c) |
Prepares draft agenda for
Executive Board meetings and distributes
minutes. |
||
|
(d) |
Maintains the archives;
serves as historian. |
||
|
(e) |
Prepares professional
growth documentation. |
||
|
(f) |
Serves as
parliamentarian. |
||
|
(g) |
Serves as a
member of the Membership Committee. |
||
|
(h) |
Mentors incoming secretary.
|
||
|
The Treasurer serves a
three year term beginning on July 1 of each year
following the annual election. Duties include: |
|||
|
(a) |
Recommends a Deputy
Treasurer from the Unified Membership to the
Executive Board and delegates duties as
appropriate (Deputy Treasurer serves as a member
of the Professional Development Committee). |
||
|
(b) |
Prepares and
recommends annual budget to the Executive Board
for approval. |
||
|
(c) |
Receives and
deposits all income. |
||
|
(d) |
Disburses
funds in accordance with the decisions of the
full membership and/or the Executive Board. |
||
|
(e) |
Manages all
fiscally related activities including direct
billing and establishing credit. |
||
|
(f) |
Prepares and
distributes monthly written financial reports
for the membership and/or the Executive Board. |
||
|
(g) |
Complies with
financial bonding practices as recommended
through the auditing process. |
||
|
(h) |
Prepares and distributes an annual end of the fiscal year written
report and maintains financial history according
to IRS code. |
||
|
(i) |
Prepares and files forms required by the Internal Revenue Service
consistent with the 501c.6 status. |
||
|
(j) |
Prepares and maintains an official membership roster consistent
with Article IV. |
||
|
(k) |
Ensures an even-year informal audit through the Fiscal Management
Committee. |
||
|
(l) |
Coordinates scholarship fund management with CASE for not for
profit purposes. |
||
|
(m) |
Serves as a member of the Fiscal Management Committee. |
||
|
(n) |
Mentors incoming Treasurer. |
||
|
|
|
||
|
The Immediate Past
President serves a one year term beginning on
July 1 of each year following the annual
election |
|||
|
(a) |
Serves in the absence of
the President. |
||
|
(b) |
Coordinates an annual
review of the constitution and strategic plan
with the officers; recommends changes to the
Executive Board and to the full membership. |
||
|
(c) |
Chairs the Nominating
Committee. |
||
|
(d) |
Serves as a member of the
Governmental Affairs committee. |
||
|
(e) |
Chairs a
meeting of the Past Presidents' Council at least
one time annually. |
||
|
(f) |
Attends the
CASE Board of Directors meetings as the voting
representative or appoints a designee. |
||
|
(g) |
Maintains the
ICASE Policies and Procedures Manual. |
||
|
(h) |
At the end of the term,
as a final duty, submits the CASE annual report
by the established due date. |
||
|
(i) |
Mentors the President. |
||
|
(j) |
Mentors new Roundtable Representatives and
conducts an orientation meeting. |
||
The Executive Board shall be composed of the above named officers, the chairs of
all Executive Standing Committees, and one representative from each Roundtable.
Co-chairs of the Executive Standing Committees may also attend the
Executive Board meetings and vote in the absence of the chair.
Roundtable representatives, who must be Unified Members, shall be selected by
their respective Roundtables to serve a three (3) year term. Each Roundtable
shall select an alternate Roundtable representative to serve in the absence of
the Roundtable representative. The primary functions of the Roundtable
representatives are to ensure two-way communication
between the membership and the Executive Board and to promote the mission of the
organization.
|
Duties of the
Executive Board include, but are not limited to,
the following: |
|
|
(a) |
Advances the
mission and goals of the organization. |
|
(b) |
Approves
revisions to the Constitution of the
organization. |
|
(c) |
Drafts
policies and/or position statements consistent
with the ICASE mission and constitution to be
presented to the membership to be considered for
adoption. |
|
(d) |
Establishes
and approves awards to be presented by the
organization. |
|
(e) |
Provides
fiscal oversight of the organization. |
|
(f) |
Provides a
communication link with members of the
Roundtables, state agencies and other
organizations. |
|
(g) |
Provides
leadership relative to current legislative
issues of interest to the organization. |
|
(h) |
Determines
Roundtable boundaries in consultation with
members of the affected Roundtables. |
|
(i) |
Establishes
contractual relationships. |
|
(j) |
Approves
membership recruitment activities. |
|
(k) |
Receives the
recommended slate of officers as submitted
through the Nomination Process and establishes
procedures for balloting and accepting nominees
from the floor. |
|
(l) |
Reviews and approves
changes in the ICASE Policies and Procedures
Manual. |
|
(m) |
Acts in the best interest of the membership. |
|
(n) |
Reviews professional
development program for annual ICASE
conference(s). |
|
(o) |
Reviews the recommendations of the Scholarship
Committee. |
In case of a vacancy in the office of President, the
President-Elect shall assume the responsibilities as President of ICASE.
A vacancy in the offices of the President-Elect,
Treasurer, or Secretary shall be filled by appointment of the Executive Board
until an election at the next regularly scheduled business meeting.
A vacancy in the office of Immediate Past President shall be filled
to complete the term by appointment of the Executive Board from the Past
Presidents’ Council.
Should a Roundtable representative no longer qualify for membership
or resign his or her position, the alternate Roundtable representative shall
assume the responsibility of the position. The Roundtable shall select a
new alternate at the next scheduled Roundtable meeting.
Roundtables are a
creation of ICASE established to assist with communication and support for all
members. The Roundtable boundaries are determined by the Executive Board.
Roundtable membership is a benefit of any level of ICASE membership with the
exception of Patron membership. Each Roundtable is responsible for
planning a topical based on a rotation schedule established by the Professional
Development Committee. All Roundtables may conduct additional topicals
approved by the Executive Board. Fifty percent (50%) of the profit will be
retained by ICASE. The remaining profit will be
equally divided among those Roundtables who sponsor approved topicals during the
fiscal year.
Article IX - Past Presidents’ Council
The Past Presidents' Council shall be chaired by the Immediate Past
President and the Council shall be composed of past presidents of ICASE.
The Council shall be responsible for assisting the President and Executive Board
in an advisory capacity and may be assigned special projects as needed.
Standing Committees and Task Forces may be established to further execute the
interests of ICASE.
Section 1 - Executive Standing Committees
Executive Standing Committees shall be as follows:
(a) Membership.
(b) Professional Development.
(c) Fiscal Management.
(d) Governmental Affairs.
Using
the Unified Membership
roster, the President shall appoint any open chair positions for the Executive
Standing Committees for a three year staggered term. Each committee will
select a co-chair. Each Roundtable shall select a representative (and alternate)
to serve on these committees. The committee will include the designated ICASE
officers (See duties of officers).
The Membership shall be
comprised of a Chair, the Secretary, and a representative from each Roundtable.
The Chair may also serve as the designated Roundtable representative.
Responsibilities will include oversight of:
-
·
Electronic
newsletter and other publication
-
·
Recommendations
for scholarship recipients to the Executive Board
-
·
Marketing and
membership services/benefits
-
·
Member
recruitment
-
·
Recognitions
and remembrances
Subsection 1.2 -
Fiscal Management Committee
The Fiscal Management Committee shall be comprised of a Chair, the Treasurer,
and a representative from each Roundtable. The Chair may also serve as the
designated Roundtable representative.
Responsibilities will include:
-
·
Assist in Development of
the Annual Budget
-
·
Funding for the
scholarship(s)
-
·
Oversight of Annual budget
- · Oversight of informal audit
Subsection 1.3 - Professional Development Committee
The Professional Development Committee shall be comprised of the Chair,
the President and Deputy Treasurer, and a
representative from each Roundtable. The
Chair can also serve as the Roundtable representative.
Responsibilities will include oversight of:
-
·
Planning and
Coordinating the annual
conference(s)
-
·
Coordinating
rotating schedule of Roundtable topicals
-
·
New Director
Training and Mentoring
-
·
Other
professional development activities and resources
Subsection 1.4 - Governmental Affairs Committee:
The Governmental Affairs
Committee shall be comprised of a Chair, the
President-Elect, Past President and a
representative from each Roundtable (the chair can also serve as the Roundtable
representative).
|
The Committee
shall be responsible for: |
|
|
(a) |
Developing a
comprehensive legislative agenda consistent with
ICASE policies and position statements. |
|
(b) |
Researching
and reviewing current issues and trends in
education. |
|
(c) |
Working with
legislative bodies at the local, state, and
national levels. |
|
(d) |
Coordinating
policy development with CASE, as well as other
organizations and agencies. |
|
(e) |
Coordinate
legislative activities with Legislative Liaison. |
The
Governmental Affairs
Committee shall propose to the
Executive Board the comprehensive legislative agenda. Upon approval by the
Executive Board, this agenda will be disseminated upon the direction of the
President and/or Executive Board to the membership and to those organizations
and agencies necessary to further the mission of ICASE.
With the approval of the Executive Board, a Legislative Liaison may be retained
to assist the Governmental Affairs Committee.
Task forces may be established as needed, either by the President, the Executive
Board, or by a majority vote of the members present at a business meeting.
Unless otherwise noted in this document, chairpersons of the task forces will be
appointed from the Unified membership roster by the President, and members of
the task forces shall be selected by the Chairperson from any level of
membership and approved by the Executive Board. Chairpersons shall
encourage representation from each Roundtable. Other agencies or
individuals may be invited by the President or committee chairperson to
participate on the task force in an advisory or consultative capacity.
Task Forces will be established
for a period of one year or less with additional time added, if needed, by the
President or the Executive Board.
Subsection 2.1 - Nominating Committee:
|
The Immediate Past President shall
convene and chair a special nominating committee
comprised of the President-Elect and one Unified
member elected by the unified members of each
Roundtable.
The nominating Committee shall be
responsible for: |
|
|
(a) |
Preparing a slate of officer candidates (slate may include single
candidates for each office or multiple
candidates) who have agreed to serve if elected. |
|
(b) |
presenting said slate of officer candidates to the Executive
Board at least 30 days prior to
an Annual Meeting; and
to
the membership at an Annual Meeting. |
|
(c) |
presenting said slate of officer candidates to
the membership at
an
Annual Meeting. |
The Executive Board shall receive the recommended slate of officers
and establish procedures for balloting and accepting nominees from the floor.
These procedures will be presented electronically or in print to the Unified
membership prior to the election.
Article XI - Parliamentary Authority
The rules contained in "Robert's Parliamentary Law" and the latest edition of
"Robert's Rules of Order, Revised" shall govern ICASE, in all cases to which
they are applicable, and in which they are not inconsistent with the articles of
this constitution.
Voting members are Unified Members (see Article IV) who have been determined by
the Treasurer based on those members who have paid their annual CEC, CASE and
ICASE dues.
A quorum for the Annual Meeting and all other business meetings of the full
membership shall be twenty-five (25) percent of the eligible Unified membership.
In addition, voting may occur by conventional mail, electronic mail, or votes
taken at Roundtable meetings and combined for the full membership as long as all
Unified members have an opportunity to participate in the vote.
A simple majority of all respondents in a vote will rule.
A quorum for an Executive Board meeting shall be fifty-one (51) percent or
greater of the members of the Board.
A simple majority of the Executive Board members present for a vote will rule.
In addition, voting may occur by conventional mail or electronic mail as
long as all voting members of the Executive
Board have an opportunity to participate in the vote.
A simple majority of all respondents in a vote will rule.
Upon dissolution of ICASE, the Executive Board shall, after paying
or making provision of the payment of all liabilities, dispose of all the assets
exclusively for the purpose of ICASE in such manner, or to such organizations,
the purposes of which are to serve the needs of exceptional children.
Under no circumstances shall any of the property or assets be distributed to any
officer, member, employee, or subsidiary of ICASE.
Article XIV - Removal of Officers
An officer of ICASE not fulfilling the functions of his or her office may be
removed from said office by a majority vote of the Executive Board. Committee
Chairs and other appointees not fulfilling the functions of his or her office
may be removed from said position by the President in consultation with the
Executive Board.
Article XV - Maintenance of Membership
ICASE shall maintain a paid membership of at least fifteen (15)
persons, who are fully Unified with both international CEC and its CASE
division.
This
constitution may be amended
by a two-thirds (2/3) majority vote of the Unified members present and voting at
any business meeting, provided the membership has been notified of the intention
to revise at least fifteen (15) calendar days prior to such a meeting.
Position statements and policies adopted by the Executive Board shall be
presented to the membership. All position statements and policies will be
decided by a simple majority vote of Unified members present.
Any changes, revisions or amendments to the ICASE Constitution shall go into
effect immediately upon approval unless otherwise
specified. Once the ICASE Unified members vote
on amendments/revisions a new date will be added to this document.
-
Amended:
February 13, 1992 - Indianapolis
Amended: September 23, 1993 - Terre Haute
Amended; February 24, 1994 - Indianapolis
Amended: September 29, 1994 - Lafayette
Amended: February 28, 1995 - Indianapolis
Amended: September 29, 1995 - Nashville
Amended: March 7, 1996 - Indianapolis
Amended: September 26, 1997 - Terre Haute
Amended: September 25, 1998 - Nashville
Amended: February 15, 2002 - Indianapolis
Amended: February 20, 2004 - Indianapolis
Revised: September 28, 2007 – French Lick -
Revised:
February 18,
2011 – Indianapolis
G:\pwright\ICASE\Constitution\ICASE Constitution - Revised 9-28-07.doc