MEMBERS PRESENT:  Patti Kem (President), Steve Wornhoff (Treasurer-June 2012),  Tom Barth (NC-June 2012), Wendy Hite (Secretary-June 2014), Tom Adams (Co-Chair Governmental Affairs Committee June 2014), Tom Bell (C-June 2013),  Kathy Hensley (Chair Professional Development Committee-June 2012) ,  Fran Wood Osborne (President-Elect 2011-12) Saundra Lange (SW--June 2012), Lynn Gosser,  Dave Chastain (Chair Fiscal Management Committee-June 2012), Paula Nichols (NW--June 2013), Lisa Waber (E–June 2013), Melissa Lancaster (SE--June 2014)

ABSENT:  Denise Bashore (Deputy Treasurer), Jada Conner (NW-June 2012), Joan McCormick (Co-Chair Governmental Affairs Committee), Cheryl Harshman (Past President), Bill Dreibelbis (Chair Membership Committee--June 2012), Jane Sanderson-Winkoff, (NW--June 2013)

OTHERS PRESENT:  

I.          APPROVALS

A. Minutes:  Patti Kem called the meeting to order and asked for a motion to approve the June 2, 2011 minutes. MOTION: Saundra Lange moved to approve the June 2, 2011 minutes as presented. After a second by Paula Nichols the motion was unanimously approved. Additionally, it was noted that ICASE maintains a historical index of executive committee meeting minutes. Wendy Hite is in the process of updating this index.

B.   Patti Kem distributed an Action Plan that was developed at the June 2, 2011 meeting.  Patti asked Fran Wood Osborne to keep this updated so we can stay on track with action items. This will be emailed after each executive committee meeting so we can keep on target with our plans.

C. Treasurer’s Report and Claim Docket – Steve Wornhoff presented the ICASE Statement of Cash as of 6-30-11 showing a balance of 267,675.75. Roundtable statements as of 7-1-11 were shared. Each roundtable that did a topical receives $3,526.41.  The end of the year report for 2010-11 was also presented. If anyone has any questions regarding expenses, please ask Steve Wornhoff. Patti asked to review the procedure for roundtable topicals. For example, if you are in central roundtable, more revenue can be made since it is in a larger area of the state and will likely have greater attendance. The current procedure insures that everyone in ICASE receives a fair share. The money goes into a pot; ICASE receives half, and then the roundtables divide the remaining half equally at the end of the fiscal year.

ICASE transferred funds raised for the scholarship to CASE. CASE holds our scholarship money for tax purposes. It is a transfer from our scholarship fund to CASE scholarship fund. Becky Krumwied has transferred all of our records to Quick Books. This makes the process more efficient and was recommended by the person that conducted the informal review. Becky asked permission to attend training on Quick Books. The expense is $105. MOTION: Steve Wornhoff asked permission for this. Tom Adams made a motion that Becky Krumwied attends the Quick Books training. Dave Chastain provided a second. The motion was unanimously approved.

MOTION: Kathy Hensley moved to approve the June and July docket of expenses as presented. After a second by Tom Bell, the motion was unanimously approved.

Please use the ICASE approved claim form when submitting claims. The form is easy to use and provides a clear format. If you are submitting receipts for anything other than mileage or you've stayed at the Hilton, please get the receipt to Steve. We will use the IRS rate which increased to 55.5 cents/mile. Steve reviewed the procedures for the committee for reimbursement of ICASE executive committee expenses. The form is also on the ICASE website. This is our year to have an informal audit of the books. We made a donation to the Salvation Army in memory of Jim Bowman, Becky Bowman's husband.

D. Calendar of meetings for 2011-2012-We do not meet in December. We will meet in January via conference call. Up to 400 people can attend via Sound Path so we do have the capabilities for large groups. Committee meetings can be held this way. It is not expensive to do this. The bill will go to ICASE. Let Becky know via email that the bill will be coming since each committee has a budget.                                                        

II.        IDOE REPORT – Patti Kem

            No one from IDOE will be in attendance today. This week is when IDOE meets with OSEP. We had to change our new director's meeting because of this. This is an annual event so we'll have to be mindful of the timeframe in scheduling future August meetings. There were 30 people at the new director's meeting. A wide variety of people were there from charter schools, supervisors, coordinators, etc. High points were highlighted. We were supported by IDOE the entire morning. Tracy Brunner, Anne Davis, Brian Simkins, John Hill, etc. were in attendance. Anne stated that she is in support of ICASE. Please submit questions we have for Nicole Norvell to Patti Kem before the next executive committee meeting. Cheryl Hartman is no longer at IDOE. She is director for the virtual K-12 cooperative. Patti Kem has one concern regarding turning in modifications in June and the processing of these is taking a great deal of time. Lisa Waber turned in a modification in June and received an email about an equipment modification. She received conflicting information on when to turn in a modification for the definition of equipment. Saundra Lange reported that SW roundtable met and their concerns are: no carry through on deadlines, lack of IDOE staff, lack of keeping deadlines committed by IDOE, lack of funding, concern regarding PCG being provided with the Medicaid option, disappointments with Indiana IEP training, and the Indiana IEP was not the Train the Trainers session. We will be doing many paper/pencil IEP's with move in students at the beginning of the year. We should provide feedback to IDOE since they contract with PCG and a significant amount of money is expended on this project. Dave Chastain reported that the trainer for PCG was providing suggestions to teachers for how to get through the program to get to certain parts of the program. Good direction was not provided. The PCG trainers were more concerned with the technical aspects rather than the IEP contents. The quality of the training was a concern. Bottom line question: Where do we go with concerns regarding this? Tom Adams stated that may be some of these issues need to become ICASE issues. It was very valuable to have the regular contact with Anne Davis, and we would like to continue this with Nicole Norvell now that she has been named as State Director. The concern regards who is going to continue to support special education directors regarding the Indiana IEP. Patti Kem will take our concerns to Nicole Norvell. Parent Surveys confusion with West Ed is also a concern.        

III.       EXECUTIVE STANDING COMMITTEE REPORTS

A.        Governmental Affairs – Tom Adams, Co-Chairperson 2011-2014, (RT Members, President-elect, Past President)

1.         Governmental Affairs Committee Information Collection and Decision-making Process.

2.         Communication with and on behalf of the Membership, Roundtable Representatives, and Executive Committee.

Tom provided an update on the legislative seminar that was held on July 25, 2011 at Noblesville High School. Evaluation comments were distributed. Many positive comments were received. It is crucial that we continue the partnership with Dr. Ellis from IAPSS and with ISBA. There are positive results from this seminar regarding outreach and networking opportunities. Lynn Gosser talked with Dr. Dennis Brooks after the meeting. He is interested in becoming more active with ICASE. If you have suggestions regarding the seminar, please let Tom Adams or Joan McCormick know.

Educational Leadership Seminar in Washington, DC Update--Tom Adams stated that it was a good series of meetings. Those who attended will provide a summary of the seminar. Tom attended as a representative of CASE. We had 9 visits with legislators. Patti Kem stated that Liza Bates was responsible for organizing the 9 appointments. Tom Adams attended a meeting at OSEP regarding Medicaid and parent consent with John Hill. Those attending met with several legislative aides who work on education issues and went over a variety of talking points. They are the ones who attend meetings, help write policy, and keep the legislators informed. These were productive meetings. Sen. Harkin from Iowa introduced a bill on full funding again of IDEA. ESEA may be reauthorized in 2012 and IDEA is behind that. Luann Purcell from CASE and CEC staffers keep the legislators regularly informed of issues with special education. The importance of continuing to send new people from ICASE Executive Committee and the Governmental Affairs Committee attending this legislative meeting in DC was discussed.

3.         Process for Development of Future Platforms

Cathy Pratt contacted Patti Kem regarding seclusion and restraint for students with autism. We need to stay on top of this topic.

Paula Nichols asked about the SLP/SLA issue regarding having too many SLA's and not enough SLP's. HEA 1273 for SLP's-- Provides 2 more years until July 1, 2013 for an SLP to obtain a Certificate of Clinical Competence to supervise support personnel. Also provides an additional 2 years until July 1, 2013 for an SLP licensed by IDOE to be grandfathered for a PLA license since a PLA license is required to supervise support personnel.

B.        Membership Committee Report- No report

List Serve--Cinda Long sent Steve the list of who is on the exec list serve. Who do we want on this list serve? Do we keep past presidents on the list serve? We will update the list.

IDOE asked Cheryl Harshman if she had a list of all of the directors in the state.

TO DO:  Each roundtable representative will get a list of the directors in their roundtable, and send to Patti Kem. She will forward to IDOE.

Documents on Learning Connection are outdated. It is important that these be cleaned up.

C.        Fiscal Management Committee Report- No report

D.        Professional Development Committee Report – Kathy Hensley

Fall 2011 Conference--We reviewed the agenda. Do we still want to have a Welcome Reception? We may get sponsorship for the Welcome Reception. There was discussion regarding breakout sessions and what should be offered.  It was decided to have a teacher evaluation discussion/legislative update during breakfast on Friday. Licensing requirements change frequently and we need to be notified of this area. Keep informed on LVIS. Make sure you get your skits and pictures to Jeff Young. Luann Purcell will be attending. Patti Kem will recognize Trace Benedict for organizing the golf outing for several years. He is no longer organizing this. Jim Murray and Margie Labelle will become honorary members.

MOTION: Kathy Hensley made a motion to award honorary memberships to Margie Labelle and Jim Murray. After a second by Fran Wood-Osborne the motion was unanimously approved. There was discussion that we need to verify that they are ICASE members before approving their honorary membership status.                  

IV.       SPECIAL COMMITTEE REPORTS

A.        President’s Appointments – Patti Kem         

 1.  Licensing Focus Group – We need to receive clarification regarding this area. Patti will contact Pam Wright. We believe it centers on speech and language licensure.

 2.  IASP/ISHA Best Practices Task Force – Patti Kem will contact Mary Beth Hamilton regarding this issue.            

V.         SUPPORTING the MEMBERSHIP – Patti Kem

A.        Identifying and Addressing Membership Needs

IAPSS Coalition of Organizations – Lynn Gosser

Lynn reported that she talked with Dennis Brooks after the legislative seminar. She will continue meeting with the various groups. ISBA's meeting is November 18th.

B.        Improving/Facilitating Communication

1. Roundtable Topical Schedule—A schedule of topicals was provided through Spring of 2018.

2. Roundtable Topical Proposals – Central Roundtable is slated to have a topical in Fall 2011. East Roundtable is slated to have a topical in Spring 2012.

3. Roundtable Reports

Central--Steve Wornhoff stated they will be hosting a topical.

East--Lisa Waber will also be hosting a topical--topic to be determined.

NE--Wendy Hite stated they will look at the possibility of having legislators attend one of their roundtable meetings.

SW--Saundra Lange reported that they had a retreat. They discussed the various issues occurring in special education administration.

SE--Melissa Lancaster reported that they are meeting August 18th.

NW--Paula Nichols stated they are meeting at ICASE.

TO DO: Please send your schedule of roundtable meetings for the year to Patti Kem. She would like to attend one of your meetings.

VI.       PROMOTING/ADVANCING the ORGANIZATION

A.        Examining Organizational Structure

1. Revision of Strategic Plan – Patti Kem stated that we will discuss the strategic plan at our September meeting.

Patti provided copies of the flash drives for each roundtable. The roundtable topical schedule should be on this flash drive. Our exec committee handbook will be put on this flash drive. She created a calendar of items to do for this year. Please review and provide input. Patti prepared a summary of responsibilities for ICASE officers and committee chairpersons. She took these from the Constitution.

B.        Strengthening National Connections

1. CASE Membership/Executive Committee Updates – Tom reported on Patron Membership.

CASE members can become patron members at different levels. This is an avenue to raise funds to publish documents like the Lucky 21 guides. We discussed the possibility of Indiana becoming a Patron member of CASE.  CASE's budget is extremely small, but it is the largest unit of CEC. The timing of the 50th anniversary is an opportune moment to show our support of ICASE. Tom Bell expressed that our cash balance is sufficient to support CASE at the $5,000 Platinum Club level. Wendy Hite suggested we obtain the Platinum level in honor of all ICASE Past Presidents for the 50th anniversary. We can have past presidents help with presenting a check to Luann Purcell at ICASE.

MOTION: Kathy Hensley made a motion that we support CASE with a Platinum Club membership in honor of our past presidents for our 50th anniversary. Tom Bell seconded. All were in favor with the exception of Dave Chastain who opposed because of the financial concerns around the state.

C.         Promoting State Partnerships – Patti Kem

1.         Liaisons - Members Designated by the President

a.         ASK-- Patti Kem will appoint someone to this committee.

2.         Appointees – Selected by Other Organizations

a.         DOE/OELD Advisory Board--No report

b.         State Advisory Council (Karol Farrell) There is not a current list of meeting dates for the year on the DOE website.                   

VII.     OTHER BUSINESS

Cheryl Corning was not able to attend today. She provided us with a recommendation for 3 candidates to receive the Porter Scholarship. MOTION: Lisa Waber made a motion to approve 2 scholarships at $1,000 each. After a second by Kathy Hensley, the motion was passed unanimously.    

It is important to have a task force on teacher evaluation. We will reach out to IASP to see what they are doing in this area. We will have 2 people co-chair this group with a representative from each roundtable. This is a complex area because of the various disciplines represented in special education, and is one we are getting many questions about. Please share this at your next roundtable meeting and send your representative's name to Patti Kem. It would be of benefit to invite Lisa Tanselle from ISBA to the first meeting to make sure we are operating with accurate information.

Fall CASE Meeting in Williamsburg in November. That is also a Board of Directors meeting. Last year Daniel McNulty presented. Patti registered Fran Osborne, Cheryl Harshman, and herself to attend to receive the price break by July 15th. MOTION: Wendy Hite made the motion to approve sending Fran Wood Osborne, Cheryl Harshman, and Patti Kem to attend the conference. As past president, Cheryl is the voting CASE person. Saundra Lange seconded. The motion passed unanimously.

Portfolio with ICASE logo--We purchased these to provide to presenters from the legislative seminar. We have extras because a minimum number had to be purchased. We can give these to presenters at the conference, but also suggested providing them to members.  Tom Bell suggested we can do a suggested donation to the scholarship fund and then you receive one. We can look at price breaks for each size and pens. Dave Chastain and Tom Bell will look at the prices and products and make a decision. Joan McCormick had pens made for the legislative reception last spring.

Tom Adams will follow up with Bob Marra regarding our charter school questions and if he can attend one of our executive committee meetings.

We still need to get names to Anne Davis for the committee to discuss the APC Interface. Paula Nichols is interested in serving on this committee and having her data person participate. Patti Kem will contact Nicole Norvell about the status of this committee.

Tom Bell shared that Margie Labelle from CIESC (Central Indiana Educational Service Center) is working hard to put together training opportunities for special education staff. It would be beneficial to discuss this with your service center coordinator also. 

VIII.                NEXT MEETING:    September 28, 2011, Indianapolis Marriott East, 9:00 a.m.