MEMBERS PRESENT:  Cheryl Harshman (President), Patti Kem (President-elect), Steve Wornoff (Treasurer-June 2012), Jan Dunham (Secretary-June 2011), Lisa Waber (E–June 2013), Saundra Lange  (SW-June 2012), Bev Garrison (SE-June 2011), Jane Sanderson-Winkoff (NW-June 2010), Tom Barth (NC-June 2011), Tom Bell (C-June 2013), Jada Conner (NE 2012), Tom Adams and Joan McCormick (Co-Chairs Legislative and Research-June 2011), Kathy Hensley (Chair Professional Development-June 2013), Dave Chastain (Chair Membership and Fiscal Management-June 2012)

ABSENT:  Denise Bashore (Deputy Treasurer), Vendetta Gutshall (Past-President)

OTHERS PRESENT: 

 

I. APPROVALS

A.        Minutes – Cheryl Harshman called the meeting to order at 10:10 a.m. and asked for a motion to approve the September 29, 2010 minutes.  MOTION:  Joan McCormick moved to approve the September 29, 2010 minutes as presented. After a second by Jada Conner, the motion was unanimously approved. 

B.         Treasurer’s Report and Claim Docket –Steve Wornoff distributed the treasurer’s report, showing a balance of $245,867.05 as of September 30, 2010.  Dockets of expenditures for August and September 2010 and roundtable balances were also presented. MOTION:  Patti Kem moved to approve the treasurer’s report and the August and September expenditure dockets.  After a second by Tom Barth, the motion was unanimously approved.   

Saundra requested that Steve check on the SW Roundtable balance. It was SW’s intent that the money collected during Dr. Alexa Posny’s presentation go to the scholarship fund, not the SW roundtable fund.  Steve will report at the next meeting the status of SW’s roundtable balance. 

Steve distributed a draft of procedures for roundtable topical planning.  Steve asked that the Executive Committee members peruse the procedures for any needed changes. 

Steve also submitted a list of committee members for the membership, professional development, and legislative/research committees.  Corrections to the committees and sub-committees were made.  Executive Committee members were reminded that standing committee chairs must be Unified members; however, the sub-committee chairs are not required to be Unified members.

II.        IDOE REPORT – Due to Ms. Davis’s busy schedule, she could not attend today’s meeting.  Unless it becomes necessary to meet downtown to accommodate Ms. Davis’ schedule, the Executive Committee meetings will continue to be held at Hamilton-Boone-Madison.

III.       EXECUTIVE STANDING COMMITTEE REPORTS

A.                 Legislative and Research –Joan, Tom Adams, and Cheryl will meet with Anne Davis, Todd Huston, and Dr. Bennett later today with a focus on the growth model, funding for alternative residential placements, and an update on seclusion/restraint.

Joan announced that the breakfast with legislators on Thursday morning of ICASE cannot take place.  Joan suggested holding a reception on Wednesday from 4-6 p.m. instead.  The Executive Committee asked Joan to pursue this option. 

At the November Legislative/Research Committee meeting, members will be receiving information about interpreters.  Joan will also distribute the proposal for interpreters to Executive Committee members.  Joan urged ICASE to support the Professional Standards Board when the hearing on interpreters’ language takes place.

Cheryl reminded the Committee that the DOE-NE report includes educational interpreters.  Some confusion on which DOE-NE report cooperative personnel should be placed has been reported.  Ryan Brown shared with Cheryl that cooperative personnel should be reported on one DOE-NE report, the fiscal agent’s report or the district report in which the personnel works.

B.                Membership and Fiscal Management Committee Report-Dave suggested the option of pursuing a university partnership for the design and hosting of the ICASE website.  A competition among universities’ web design departments could take place with the winning university receiving a stipend or a scholarship.  It would be Dave’s plan to bring the university design proposals to the Executive Committee to determine which proposal to choose.  After the university develops the website, it could be maintained locally or ICASE could get a commitment from the university to maintain the site.  Tom Adams asked if there was someone with whom Dave could consult to see what ideas they could offer.  Dave will gather information and bring a report to the Executive Committee in November. 

Steve shared that he has approached Susie Thacker about updating the ICASE directory.  Bloomberg is also an option.  Each roundtable representative is in the process of gathering directory information.

Steve shared that he has approached Susie Thacker about updating the ICASE directory.  Bloomberg is also an option.  Each roundtable representative is in the process of gathering directory information.

C.                 Professional Development Committee Report –Kathy shared the memberships’ ratings and comments of the fall conference.  She announced that, though final numbers are not yet available, it appears the conference may show a profit of approximately $30,000.  One contributing factor for the potential profit was the Marriott East’s reasonable charges.  Though Kathy continues to investigate other venues, she is inclined to consider returning to the Marriott East.  Kathy was commended for the great job she did with the fall conference. 

No keynote speaker for the February conference has been scheduled.  If anyone is aware of a keynote speaker, Kathy requested his/her name and contact information.  Joan asked that LuAnn Purcell and legislators be invited to the 50^th ICASE conference.  Tom suggested that perhaps LuAnn could be the keynote for the 50^th anniversary conference. 

Kathy shared that subcommittees are working on the Support Staff Summit and Temple Grandin’s mother’s presentation. Patti shared that she and Dr. Leah Nellis have discussed how to connect school psychologist interns with directors.  Dr. Nellis was very interested in pursuing the possibility of interns coming to ICASE to meet with directors.    

IV.       SPECIAL COMMITTEE REPORTS

A.              Nominations –Vendetta was unable to attend today’s meeting; however, each roundtable representative was to have reported their roundtable’s Nominating Committee member to her prior to today’s meeting. 

B.       President’s Appointments       

1.         Licensing Focus Group – No report.

2.         IASP/ISHA Best Practices Task Force –No report. 

V.        SUPPORTING the MEMBERSHIP –

A.        Identifying and Addressing Membership Needs

1.               IAPSS Coalition of Organizations – No report.

B.                 Improving/Facilitating Communication

1.                  Roundtable Topical Proposals –Jada Conner (NE) presented a proposal for NE’s topical, Minds in Motion, to be held November 19 in Warsaw.  She requested $2,800 from NE Roundtable funds to support the planning of the topical. Motion:  Saundra Lange made a motion to approve the $2,800 request for funds for the NE Roundtable topical.  After a second by Tom Bell, the motion was unanimously approved.

2.                  Roundtable Reports –Lisa Waber (E):   Naomi Swiezy will be the East’s guest at the October 15 meeting.  Meridian Services will be East’s guest in November.  Dave gave an overview of Meridian’s services to the Executive Committee. Lisa also shared that East will find replacements for East sub-committee vacancies.  Saundra Lange (SW):  Those who have had reviews by the state will bring that information to share so that others will be informed of IDOE expectations for the various reviews.  Due to administrative changes, the SW Roundtable would like to offer some type of legal presentation for the administrators in the SW Roundtable area.  They may wish to use some of their Roundtable funds to support this conference for their administrators.  Bev Garrison (SE):  SE intends to finalize its topical, RtI Tier II. Jane Sanderson-Winkoff (NW):  Anne Davis will be their guest on October 22.  Jane inquired about requesting $40 from NW’s Roundtable funds to purchase snacks for Anne’s visit.  MOTION:  Patti Kem made a motion to approve the $40 request.  After Tom Bell seconded the motion, the motion was unanimously approved.   Jane continued her report by announcing the topic for NW’s spring topical might be autism. Monica Conrad may discuss the legal aspects of autism, and Westlake may discuss their work with Cathy Pratt last school year.  NW is also considering having administrators discuss issues in dealing with students with autism. Tom Barth (NC):  Information from IDOE has been discussed by NC members.  NC members continue to attend the State Advisory Council meetings.  Members find it beneficial to attend.  Sharon Schultz is coming to West Central to discuss FBAs/BIPs/PBIS.  Patti suggested that each roundtable consider having the School for the Blind and Deaf come and meet with HI /VI staff.  Their roundtable has done this and it has been very productive.  Jada Conner (NE):   Jada requested $275 to cover food for the NE’s last two roundtable meetings MOTION: Saundra Lange made a motion to approve the $275 request.  After Tom Bell seconded the motion, the motion was unanimously approved. Jade continued her report by informing the group that NW Allen’s Autism Team has invited Dr. Julie Steck to come and speak about autism and behavior.  Jada will attempt to video the conference to share with the Executive Committee.  Tom Bell (C):   Central is working on its topical.  Central members heard a speaker discuss the frontal lobe and its part in disabilities, and they are considering this speaker for their topical.  Recruitment of younger members of the roundtable to committee positions and concern over the alternative residential funding was also discussed by Central members.

VI.       PROMOTING/ADVANCING the ORGANIZATION

A.                 Examining Organizational Structure

1.      Future Revision of Strategic Plan –Cheryl discussed next steps with the Committee, including the names of committee members assigned to each of four committees by Vendetta. Committees are as follows (* indicates chair):  Supporting the Membership:  *Jan Dunham, Cheryl Corning, Dave Chastain, Steve Wornoff; Promoting the Organization:  *Tom Barth, Joan McCormick, Patti Kem, Lisa Waber; Advancing the Organization:  *Tom Bell, Bev Garrison, Kathy Hensley, Jada Conner; and Constitution:  *Jane Sanderson-Winkoff, Fran Wood-Osborne, Saundra Lange, Tom Adams.   It was decided that each committee would review its section of the Strategic Plan that corresponds to the Constitution.

2.      Constitutional Revisions- A draft of Constitution language changes will be prepared by each committee and e-mailed to the Executive Committee by November 12.   The Executive Committee will discuss each committee’s draft at the November 18 meeting.  The following assignments were made.

Article I:  No committee assignment necessary

Article II:  Saundra will check with Vendetta regarding the notes on the mission statement wording from this summer’s work.

Article III:  Steve, as treasurer, will review this Article.

Article IV-V:  Supporting the Membership Committee

Article VI:  Constitution Committee

Article VII:  Supporting the Membership and Constitution Committees

Article VIII-IX:  Supporting the Membership Committee

Article X-XVI:  Promoting the Organization and Advancing the Organization Committees

 

3.   Executive Committee Handbook-No report.

B.              Strengthening National Connections-Patti shared that John Hill continues to work on the elimination of parental consent each time a Medicaid service is completed. Vendetta, in her phone conversation with Cheryl prior to the meeting, suggested that Patti, as President-elect, be allowed to go to the CASE conference with Vendetta.  MOTION:  Dave Chastain made a motion to allow Patti Kem to attend CASE.  After a second by Bev Garrison, the motion was unanimously approved.

C.              Promoting State Partnerships-

INCEC-INCEC President Marcia Piercy has requested time at the February ICASE conference to announce an INCEC award recipient.  This request is being made due to the cancellation of the INCEC conference.  By consensus, the Executive Committee agreed that INCEC may announce the award recipient.  

IN*SOURCE-Patti talked with an IN*SOURCE member about the length of time IN*SOURCE waited for cash reimbursement.  It was reported that it took 35 days to get the cash requested.

MEDICAID-Patti shared that the company that was chosen in the RFP process to develop the IEP also does Medicaid billing.

VII.           OTHER BUSINESS-None 

VIII.    MOTION TO ADJOURN by Tom Bell was seconded by Jada Conner.  It was unanimously approved.

IX.       NEXT MEETING:    November 18, 2010, Hamilton-Boone-Madison, 10:00 a.m.